Paying Out Consignors

Paying Out Individual Consignors

Select the consignor from the Consignor Search section by clicking on their name and then click the "Pay Out" button.

Screenshot of Consignment Screen with a Consignor Selected and the Pay Out Button Emphasized

From there you can choose to pay out a specific amount or pay out on individual items.

Screenshot of the top of the Single Consignor Payout Screen

Payout Differences

In most cases paying out on items is the best choice as it will reconcile the items and prevent the possibility of them being paid out on twice.

Paying out Specific Amount

Paying out a specific amount will only adjust the consignor's account balance accordingly whereas paying out on items will mark the items as paid as well as adjust the consignor's account balance.

Paying out on items

Screenshot of the Pay Out On Items Screen for a Single Consignor

• Choose the cutoff date. The payout will be limited to entries up to and including this specified date.

• Choose whether you'd like the Cutoff Date to apply to the Entry Date or Expire Date of the consignor's account activity.

Entry Date vs. Expire Date

The Entry Date is the effective date of the account activity entry. Usually, this is the date an item sold or an account adjustment was made.

The Expire Date is the expire date of a consign item that sold. This is used by stores that payout for sold items only after they've expired. If this option is chosen and an account activity entry does not have an expire date (i.e. fees, account adjustments, etc.), the Entry Date will be used as the cutoff type for those specific entries.

• Choose the Payment Type.

• (Optional) Fill in the Check Number if you are paying by check.

• (Optional) Fill in the Note field with the details of the pay out.

• Click the "Submit Payout" button.

If you have the option to print checks and you choose to print both a check and the detailed report, note that the check will print first.

Paying out a specific amount

Screenshot of the Pay Out Specific Amount Screen for a Single Consignor

• Fill in Payout Amount

• Select the payment type

• (Optional) Fill in Check Number if paying by check.

• (Optional) Fill in the Note field with the details of the pay out.

• Click the "Submit Payout" button.

Negative Account Entries

If there is a negative account entry on the account that you intend to factor into the payout, make sure it is selected along with the other items.

Cash Pay Outs

If you do not see cash as a pay out option you are either paying out from the Back Office or from a terminal that has not been opened yet. Below is a list of pages that will assist you with this.

• Back Office vs. Terminal

• Logging Into a Terminal

• Opening a Terminal

Paying Out Consignors In Bulk

Cash is not an option when doing a bulk payout.

To pay consignors in bulk, click the "Pay Consignors With Pending Payouts" link at the top of the Consignor Search section.

Screenshot of Consignment Screen with the Pay Consignors With Pending Payouts Button Emphasized

From there you can choose your payout options.

Screenshot of the Bulk Payout Screen

• Fill in the Minimum Payout Amount. This is a cutoff for the lowest amount you want to pay out at this time. The consignors that do not make the cut will keep their current balances.

• Select the Payout Type.

• Choose the Cutoff Date. The payout will be limited to entries up to and including this specified date.

• Choose whether you'd like the Cutoff Date to apply to the Entry Date or Expire Date of the consignor's account activity.

Entry Date vs. Expire Date

The Entry Date is the effective date of the account activity entry. Usually, this is the date an item sold or an account adjustment was made.

The Expire Date is the expire date of a consign item that sold. This is used by stores that payout for sold items only after they've expired. If this option is chosen and an account activity entry does not have an expire date (i.e. fees, account adjustments, etc.), the Entry Date will be used as the cutoff type for those specific entries.

• (Optional) If you are paying out by check, fill in the Check Date and the Beginning Check #.

• (Optional) Choose whether or not you want to print a detailed report for each consignor.

• (Optional) Choose whether or not you want to print checks.

• Select "Apply Filters and Search" to view consignors eligible for payout with the current filters.

• Uncheck any consignors you do not wish to pay out at this time.

• Click the "Submit Payout" button to complete the pay out.

If you choose to print the detailed reports and checks, note that the checks will print first.